Tips to help you keep your Kansas City office clean and tidy!

Maximize Your Kansas City Office Space

If you want to increase productivity in the workplace, it is a good idea to start by ensuring a clean and organized space for your employees to work. Most employees spend just as much time, if not more, in the office as they do at home; therefore, it is important to maximize office space and keep things running smoothly. This is also true if you work from home, as it will keep your work area clean and encourage productivity. Below are four simple ways to maximize office space.

Organize Documents

Even though computers handle almost every aspect of our business lives, you will be hard-pressed to find an office that is 100% paperless. There are many instances where hard copy documents are still needed. Files, as well as the cabinets used to store them, take up large amounts of office space. The common practice today is to store files offsite in a storage space, clearing up more room in the office.

Adjust the Lighting

It is always best to allow as much natural light into the office as possible. Sunlight can drastically increase a person’s mood and will make sitting in an office all day seem less cramped and bland. Of course, natural lighting is not always possible, or there simply isn’t enough of it to illuminate the entire office space. If this is the case, recessed lighting or overhead down lighting is a wonderful alternative. Avoid floor lamps as they can take up a lot of space, and try to find light bulbs that mimic natural lighting.

Think Vertical

The best way to maximize office space is to build up. Simply keeping things together and more organized frees up a lot of space and prevents a cluttered workplace. Utilize shelves, wall hooks, bulletin boards, and other useful tools to help you keep things off of the floor and away from the walls.

Remove Clutter

Clutter can be more than just books and paper, and it can significantly decrease productivity by making things harder to find and, therefore, taking more time to accomplish simple tasks and creating a stressful work environment. In addition to the regular office mess, too many decorations – such as magnets, photos, Christmas cards, and other memorabilia – can result in a completely disorganized mess. While it is nice to have family photos to look at while you’re away, try to keep these things to a minimum while you are at work and save the décor for your home. The primary concern ought to be a clean and productive workplace.

Keeping up with these four simple steps will help you maximize office space and increase productivity in the workplace. Hiring a professional is a wise decision since most employees have enough work to do without spending extra time organizing and deep cleaning. Elite Clean Co in Kansas City, provides quality office cleaning services; let the professional do their work so you can get back to doing yours in a clean environment.

Making A Good Impression With Your Front Lobby

A positive first impression for your office space is key in ensuring clients will return to your business. Because the front lobby of your business is the first space your customers will see, it’s imperative that attention is dedicated to your front lobby and keeping it clean. Here are five ways to keep your front lobby looking its best.

Focus on Highly Trafficked Spots  

While almost every portion of your front lobby will be used at one time or another, there are some spots that are used more often than others. These spaces typically include the space in front of the front desk, the area in front of offices and entrance doors, and bathrooms. While your entire space requires cleaning attention, it is usually wise to take the extra time to clean these high traffic areas to keep your lobby looking its best.

Use Mats In Doorways  

Consider using entrance mats or throw rugs around doorways that are used most often. These mats can be easily cleaned and will prevent dirt to build in your carpet. They are also helpful in preventing your carpet from becoming worn in these specific areas, which can help your lobby look more professional.

Fresh & Clean Scent

Smell can be a major factor in memory for most individuals. Scents can easily become attached to both positive and negative memories, and you don’t want the smell of your lobby to be linked to a negative impression. To keep your lobby smelling its best, allow fresh air in with open windows when weather permits. The vents of your HVAC system should also be cleaned before the office is closed up tight during the winter months to prevent stale, unclean air from circulating throughout your office and lobby.

Dusting is Never Overrated  

While dusting may seem overrated with all of the new cleaning tools available today, but dusting is still necessary. Dust can easily rest along the surfaces of your lobby, which can leave a poor first impression in clients.

Clean Windows  

Windows allow your clients to see the inside of your front lobby before they even set foot inside. If your windows are dirty or smudged, your potential client is already left with a negative impression of your business.

Recycling In Your Office Programs

Mankind has escaped the perilous claws of doomsday yet again.  But for how long?  As society continues its search for reasons that the world will end whether it is being the rapture or aliens coming to rule earth.  There is one culprit that must be examined in the midst of this chaos: ourselves.  Global warming remains a constant problem but there is a simple solution to help the cause.  Recycling waste in the office workspace can contribute to a healthier environment.  Cutting down carbon-absorbing trees contributes to global warming and other environmental problems.  A professional office maintenance company can provide the necessary recycling bins for a greener work space.

A simple way to reduce your carbon footprint is by recycling aluminum cans, plastic bottles, and paper that would normally end up in the trash bin.  Recycling can easily be integrated into companies’ normal business operations.  The most important factor to make a recycling program work in the office space is employee co-operation.  In order to encourage recycling, proper office maintenance recycling bins should be conveniently placed next to the trash bin.  Paper recycle bins should also be placed in areas where there is maximum paper waste such as: the printer and copy room.

Recycling waste doesn’t have to be boring.  To make things fun in the office, a professional office maintenance company can supply recycle bins of assorted colors to match the décor of the work space.  You may be currently working late in the office missing the big game but it’s alright because you’ve turned your recycling bins into a mini basketball hoop.  Have some fresh ideas to encourage recycling in the work space and to maintain a greener environment.

Further general steps to setting up an office recycling system for office maintenance are:

  • Label bins with clear information on what items can be disposed of in which recycling containers.  Having visuals on the bins will remind employees to separate trash and recyclables properly.
  • Keep track of the paper, aluminum, and plastics that are being recycled and purchased.  This will help see how far your company has progressed in its recycling efforts.
  • Just like any successful business, there is always room for improvement.  Your companies’ recycling program may need some new ideas and/or periodic overhauling.

Recycling is clear-cut and fairly easy to execute.  It can provide results in lowering cost and in setting an example to employees your company’s devotion to environmental responsible practices.

How To Clean & Disinfect Your Workplace Computer Keyboard

Keyboard cleaning should be a regular part of your company’s strategy to keep your facilities spotless. According to a study at the University of Arizona, office workers are exposed to more germs from their computer keyboards than toilet seats. While this may sound rather improbable, the reality of the matter is that our desks are bacteria cafeterias with office keyboards harboring enough bacteria beneath the keys to get your employees sick.

With that little tidbit of information, you might want to consider cleaning and disinfecting your keyboard regularly by hiring a reputable commercial janitorial services company, particularly if your employees share keyboards and mouse.

Here are five steps that our experienced janitors have laid on how to thoroughly clean your keyboard:

Turn Off the Computer and Unplug the Keyboard
Before beginning any cleaning activity, shut down the computer and ensure that all electrical sources are turned off. Don’t forget to unplug the computer too. Doing so will not only protect you from the risk of electrocution but will also prevent any moisture from frying the hardware as well as avoid any damage to the machine. It will also prevent you from entering dozens of commands and keystrokes in an open document or software as you clean.

Remove Loose Crumbs and Debris
Most people eat while they work, at times some food debris and spilled drinks may accumulate in the dark recesses beneath the keys. These food crumbs and debris combined with dirt and dust can create an excellent breeding ground for bacteria as well as stop keys from working altogether. To clean your keyboard, simply remove loose crumbs and debris by turning your keyboard upside down and then gently tapping and shaking it. Alternatively you can use a can of compressed air to knock loose debris and dirt pieces out of the keyboard spaces.

Clean and Disinfect the Keys
Depending on how much of time you are willing to devote to the task, you can use two options. If you are short of time, you can use wipes treated in isopropyl alcohol solution to go over each key, both on top and sides. The purpose of Isopropyl alcohol solution is to rid the keyboard of germs and bacteria.

This step should be utilized on a regular basis particularly when the user gets over cold or other illnesses. The other choice you can use is to remove all the keys using a blunt object and washing them in a solution. However, for commercially clean keyboards, it is vital to hire experienced janitorial services to prevent damaging or discoloring the keyboards.

Clean the Keyboard Trenches
Now that the keys are removed, it is easier to clean the hidden dirt and dust out. You can use your can of compressed air to drive out the dust or alternatively use a gentle vacuum to suck off the dirt. Dunk a piece of cotton wool into a solution of isopropyl alcohol and disinfect the inner surfaces of the keyboard.

Re-assemble the Keyboard

After ensuring that the keys are completely dry, pop them back into place. Each key should snap back into place after applying a little amount of pressure. Since you might forget where some of the keys go, you can consult your keyboard maps or simply leave the job to a janitorial professional.

While some these steps are simple, most of them are simple and require the services of a janitorial professional. If you need commercial cleaning services in the greater Kansas City area, please contact Elite Clean Co today and we will help you keep your employees healthy.

Key Takeaways:

  • Clean you keyboard thoroughly at least once a year. During the winter months you should clean it more often because of the flu and other colds that are passed around the office.
  • Prevent the growth of germs, don’t eat at your keyboard.
  • Invest in a keyboard plastic cover. These are typically molded to the shape of your keyboard and can extend the life of them significantly.
  • If you are sick wipe your keyboard down after each use to prevent the spread of germs.

Office Carpet Cleaning Ideas And Tips

Regular carpet cleaning not just ensures you a healthy life but also prolongs the life of your carpet. No matter how much money you have spent while installing carpet, without a touch of care, your carpet will certainly get deteriorated pretty soon.

A clean carpet can add value to your home, can help in getting rid of pollutants, allergens, bacteria, and keep your office odor free. One process, several benefits – Isn’t it worth trying? So, let’s look at some of the quickest yet effective carpet cleaning tips that can help you win this battle.

Don’t love spills!

Spills, such as tea, coffee, milk should be removed right after the mini accident. This is because, if you do it early, your carpet cleaning solution can collect most of the liquid before it soaks in. In other words, a quick treatment can keep your carpet from stubborn stains. But, resist the temptation to rub as it can only make the case even worse.

 Vacuuming, obvious but always!

Whenever you are treating your carpet with some cleaning solutions or washing the entire surface, make sure you vacuum any surface debris. It will make your cleaning process a lot easier – it stops your carpet washer from getting clogged up. Say, if you have organized a Christmas party at your home, stuffs like pine needles and tinsel can play havoc with your cleaner.

Cleaning solution – Not an experimental thing

Though trying some unknown cleaning chemical (other than the manufacturer’s recommendations) seems tempting many times, this is the first thing that you need to avoid. These chemicals can damage your carpet and even invalidate its warranty.

Appropriate cleaning solutions that are specially designed for your carpet will not produce excessive foam, hamper the color or leave any sticky residues, which can later invite more dirt. These chemicals can handle high-traffic areas and think about the allergy sufferers. So basically there are only two types of cleaners you can rely on. First, the one suggested by the manufacturer. Second, there is no second.

While using the cleaner for the first time, make sure that you try out in a small surface where it is not easily visible. This will help in stopping some sad possibilities like color fading or other such issues.

Start furthest from the door:

It is pretty obvious that you need to start carpet cleaning from the corner furthest away from the door and work back towards the door. This means, you don’t have to walk on damp surfaces ruining your entire cleaning purpose.

Never over-soak:

Your carpet has certain saturation point. So, never soak the carpet above the point. Till the saturation point, your carpet won’t take longer time to dry.  But after that, it takes much more time to dry and your entire cleaning process may seem ineffective. Further, if you lay your carpet without drying properly it can lead to moisture. The moisture can only create a sad story. One ideal way to get rid of moisture would be opening doors and windows. They can help big time in speeding up the drying process. Apart from it, you can turn on your heater on a low setting.

Treat stubborn stains:

You can handle all the stubborn stains and high-traffic areas with some special yet simple methods. You can use a wash tool or hose on the surface as it will give a more thorough cleaning effect. If possible, try to pre-treat the areas before applying the wash tool to scrub. You might come across some oily stains that demand more than just a single application. For such cases, you need to do your homework a bit.


Lower Office Water Consumption Equals Lower Office Expenses

Almost 40% of the US will be experiencing some kind of drought this year.

While water conditions and restriction in California are making headline news, according to the U.S. Drought Monitor, as of the end of March 2015, 36.8 percent of the contiguous United States were experiencing moderate to severe drought conditions.

More drought stricken states will be following California’s lead in mandating a 25% reduction in water consumption by both residents and businesses.

So how do commercial facilities – light industrial manufacturing, office buildings, schools, medical, etc. – reduce water consumption by one-fourth?

While it may take a little time, ingenuity, and some cost, according to the Pacific Institute, which conducts research on environment and sustainability issues, it can be done… and potentially easier than expected and in the long term will lower office expenses.

The Institute recommends the following five steps that can help reduce water consumption by about 25 percent, if not more:

  1. Fix Leaks: Repairing leaking fixtures and pipes can save five to as much as ten percent of the water consumed in a commercial facility.
  2. Retrofit: Old or inefficient restroom fixtures should be retrofitted to reduce water consumption. According to the Institute, the average toilet uses 2.8 gallons of water per flush (GPF). This is more than double the 1.28 GPF of a high-efficient toilet. Older toilets use 3-6 gallons! The average worker uses the toilet 3-6 times per day.
  3. Replace: With some restroom fixtures such as urinals, it may be more water and cost efficient to replace the unit rather than retrofit. Of the 12 million urinals installed in the U.S., 65% use more than 1.0 to as much as 3 GPF. Replacing these with water-efficient urinals can save facilities about 4,000 GPF per urinal annually. Replacing these with waterless urinals can save 35,000 gallons per urinal annually.
  4. Recycling: Many industrial users now use potable (drinkable) water in manufacturing. Using recycled and retreated water can scale back water use considerably with little impact on operations.
  5. Cooling: Related to this, cooling systems can be adjusted to recycle more water, again reducing consumption substantially.

Cleaning The Green Way

Cleaning products are everywhere in our homes and offices: on dishes, countertops, furniture, clothes, floors, windows, and floating through the air. In our war on dirt and germs we may often actually be making things worse.

Most of the conventional cleaning products we all grew up with are petroleum-based and have dubious health and environmental implications. Instead of opting for cleaning products that annihilate everything in their path, there are plenty of natural products and methods that keep a house clean and fresh-smelling without the toxic side effects.

Top Green Cleaning Tips

Employ green cleaning products

As the health and environmental impacts of conventional cleaning products become more thoroughly understood, more and more brands of healthy, green, and effective cleaning products have started hitting the market and competing for that coveted place of honor under your sink. Many of these products are non-toxic, biodegradable, and made from renewable resources (not petroleum). But if designer labels aren’t for you, home-mixed cleaners can get the job done and then some. Vinegar and baking soda can be used to clean almost anything. Mix in a little warm water with either of these and you’ve got yourself an all-purpose cleaner.

Avoid poor indoor air quality

It is not uncommon for the air inside a home or office to be more toxic than the air outside. This is because of the presence of toxic materials and substances and the fact that homes and buildings are better insulated than ever before (which is a good thing from an energy standpoint). Keeping windows open as often as possible allows fresh air in and keeps toxins flowing out. This is especially important when cleaning your home.

Be careful with antibacterial cleaners

The antibacterial and antimicrobial ‘cleaners’ that many people think are necessary, especially during cold season, don’t clean hands better than soap and water, and also add to the risk of breeding “super germs,” bacteria that survive the chemical onslaught and have resistant offspring. The FDA has found that antibacterial soaps and hand cleansers do not work better than regular soap and water, and should be avoided.

Help your office smell baking soda-licious

Baking soda not only removes those strange smells coming from your fridge, it’s also a great odor-eliminator for your carpet. Just sprinkle on a little baking soda to soak up some of those odors and then vacuum it up.

Clean your indoor air naturally

Skip the store-bought air fresheners and instead try boiling cinnamon, cloves, or any other herbs you have a fondness for. Fresh chocolate chip cookies also have been known to create a friendly aroma. Also, plants may not make your house smell different but are good for filtering interior air–pretty much any broad green leaf plant will do. Peace Lilies are a favorite choice.

Toss toxic cleaners carefully

When replacing your cleaning products, don’t just throw the old ones in the trash. If they’re too toxic for your home, they won’t be good for the drain or the landfill either. Many communities hold toxics & electronics recycling days and will take all of these off your hands. Throwing chemicals in the trash or down the drain means they might end up back in your water supply and come back to haunt you.

Avoid conventional dry cleaners

Conventional dry cleaners are the largest users of the industrial solvent called Perchloroethylene, or perc, which is toxic to humans and also creates smog. The two most common green drycleaning methods are carbon dioxide cleaning and Green Earth. Seek out cleaners that use green methods. If you do take clothes to conventional cleaners, be sure to air them outside before wearing them or putting them in the closet.

Leave the toxins at the door

Imagine what’s on your shoes at the end of the day. Bringing that oil, antifreeze, animal waste, particulate pollution, pollen, and who knows what else into the house is not good news, especially for kids and other critters that spend time on floor level. Keep the sidewalk out of your home with a good doormat or a shoeless house policy. Many green buildings now include entryway track-off systems as a means of maintaining a healthy interior environment. Less dirt also means less sweeping, mopping, and vacuuming, which means less work, water, energy, and fewer chemicals.

Design with clean in mind

Designing houses and other building with cleanability in mind can create spaces that are cleaner, healthier, and require fewer substances to maintain. In larger buildings, good cleanability can also be a big money-saver as cleaning costs can often add up to as much as half of a building’s total energy costs.

Keeping the Office Kitchen Clean

Working with others in an office environment can be productive and enjoyable, and you can build lasting relationships with the people with whom you work. Sharing a common area such as a break room or kitchen can pose some problems, however, if the area is not kept clean. Many times, germs and sicknesses can spread through the workplace kitchen because of the lack of cleanliness. People are often in a hurry at work and do not stop to take the time to clean up after they’ve eaten lunch or a snack. This is why it is very important that all employees pitch in and work together to ensure that everyone has a safe, clean place to eat and take a break. Often, employees become sick because of germs that have spread from person to person at work.

In most cases, people bring items for lunch into work and leave them in the refrigerator, only to forget about them, and they sit for weeks and even months without being thrown away. If you bring in food and do not eat it within the work week, either throw it out or bring it back home. This not only makes sure the refrigerator does not get overloaded, but it helps prevent the food from rotting and smelling up the refrigerator. If you bring in dry goods like crackers or chips, be sure to store them in cabinets or under the sink and not on countertops. Keeping the kitchen counters clutter-free is not only cleaner, but it is much more polite than crowding them with your personal food items. If you use plates, forks, spoons, or cups from the workplace kitchen, wash all dishes immediately after you use them with soap and hot water and dry them thoroughly. Make sure to put all dishes and cups away to avoid excess clutter.

Many people enjoy warming up a hot lunch in the company’s kitchen microwave. Food can splatter if a lid is not left on while heating it, so make sure the microwave is wiped down and cleaned thoroughly after each use. Leaving behind a dirty microwave for the next user is not only rude but also very unsanitary. Wipe down countertops as well with a clean paper towel or pre-moistened antibacterial wipes if you’ve placed food on them or spilled something on them. Never leave food out on the table if it is not being eaten, and make sure to also throw out discarded fast-food cups and containers. If you spill something on the floor, clean it up immediately and make sure the floor is dry to avoid slipping hazards. Always wash your hands with soap and hot water before and after eating to help avoid spreading germs.

Communicating about keeping the kitchen clean with your coworkers is very important, and it helps to keep everyone accountable. If you see someone who is making a mess or not cleaning up after themselves properly, ask them politely to try and clean up after they are done eating in the company break room or kitchen. If you see the behavior continue, talk to your supervisor about the problem. Signs posted in the break room, in hallways, or on company bulletin boards can be helpful reminders to everyone about the kitchen rules. Once a standard set of rules for cleanliness is put in place, it should help keep things running smoothly and help to ensure that the eating areas are sanitary for all to use. Pitch in if you see others who need help with cleaning, and offer to do things like empty trash cans or clean up coffee makers. By working together, everyone can ensure that the kitchen at work is a safe, clean place to eat. This will also help to minimize people getting sick and makes for a much happier place of employment for all.

Office Cleaning Mistakes

Today’s life is a busy one. Sometimes you have to spend extra hours on your job in the office, often times each day just to meet a deadline or finish an important project. What this goes to show is that practically your office is your second home at times or at least comes to a close second.

While you can do little about the situation but accept it, you can at least do something about the office environment and they way you feel there. Much like your own home, the office requires some maintenance and cleaning service in order to provide good living conditions. A clean office is not just a place free of dust and allergens, it is where you feel productive, inspired and you go there with a smile on your face.

Once you accept that office cleaning will be part of your duties, you should try to learn more about how to be effective about it. It is also very important to avoid some of the common mistakes associated with office cleaning:

  • You don’t hire a cleaning service – let’s be clear on one thing: you are not a professional cleaner. It is absurd to think that you can devote as much effort and be as effective as those who are well trained and equipped to tackle office cleaning. It is by hiring a cleaning company that you can assure the place will receive adequate service and will be provided with clean and sanitized environment.
  • You don’t acquire adequate cleaning gear – it was already mentioned that sometimes the office is your second home. So everything you need there for effective cleaning, such as buckets, sponges, cloths and cleaning solutions, you will need during office cleaning as well. Make sure that such items are stored in your office so that every time you have to perform regular cleaning service or just deal with an accident they can be easily accessed and used.
  • You don’t clean in the right time – generally there is no right time for office cleaning, but there is most certainly a wrong time for this. Usually you never want to start cleaning at the start of the day. Not only will you be tired after it, but also some cleaning activities require time to pass before the room can become accessible again. Some office cleaning after work is fine, but you should also be prepared to make some intermediate breaks to perform cleaning service.
  • You delay cleaning for too long – it is a tiring chore, but someone’s got to do it after all. If you delay it for too long, chances are you will suffer from loss of productivity and effectiveness long before someone tells you your workplace is a mess. Office cleaning is not an activity that you should postpone for too long because nothing good will come out of it.

Office cleaning is what you definitely have to consider for your office. It is the only way to ensure the environment there is well maintained and perfect for working.

4 Common Challenges That Arise From Office Cleaning

Customer complaints are inevitable in any business. Most often, the overlooking of the smallest, but important detail is enough to damage or end a business relationship with a customer. This is especially true when referring to the janitorial industry. Attention to detail is a must. The best Kansas City commercial cleaning companies know the importance of always being two steps ahead. Those that excel, tackle problems even before a customer has the chance to notice something was wrong to begin with.

However, because office cleaning is not an exact science, hiccups and complaints are bound to present themselves along the way. On occasion, you as a customer may ask yourself, why did the cleaner miss such an obvious task?

Here is some insight as to what the most common complaints are and how to deal with them.


Who knew such a simple object could become such a headache? More often than some, trash is thrown away in the incorrect container, or in the wrong place altogether. Make sure your cleaning schedule specifically mentions where trash should be thrown away and if recycling need be considered. Also, if applicable, don’t forget to give cleaners access to dumpsters or trash sites to avoid excuses.


Often overlooked, the presence of spider webs and dust bunnies is a nuance that can easily be prevented by your commercial cleaning company. If you begin to notice them in corners or behind plants, voice your concern immediately. Even though it need not be specified in your cleaning agreement, spider webs and dust bunnies should not pop up and, unfortunately in most cases, are the result of poor sweeping and dusting.


Dust on computers and surfaces is another of the most frequent customer complaints. An unknown fact hover is that many cleaners will not dust a desk unless it is cleared off by the customer, as any moved objects may cause a complaint. Advise employees to clear their desks before they leave if they wish to have their surfaces thoroughly dusted.


Objects being moved and not being placed back in its proper position is by far the most common cause for concern amongst customers when it comes to office cleaning. Instruct your janitorial company that under no circumstance should a cleaner move an object.


Your office cleaning schedule is your most powerful weapon, it clearly outlines your needs and the company’s responsibilities. Remember, what may seem basic to you, as with moved objects, may need be clearly stated in your cleaning schedule. If there are specific tasks you require, make sure it is included.

Most important of all communication is key, never hold back on a concern. All complaints, whether they simple or urgent, must always be handled immediately and efficiently by your janitorial company. If you notice a lack of communication, or are constantly finding yourself having to remind cleaners that trash was dumped in the incorrect bin, it may be time to move on and find yourself a new janitorial company.

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